Information Technology Management Committee

March 25, 1999

Meeting Minutes

Present: George Covert, Mary Deaton, Greg Fay, Larry Grund, Rich Jacobs, Don Toms, Judy Pawell, Chris Pruess, Leon Schwartz, Dianne Smith, Lorrie Tritch, Tammy Bechen, John Boccella, Dawn Connett, Harry Davis, Jim Day, Glen Dickinson, Ron Gilbert, Harlan Hanson, Greg Hickman, John Nimmo, Linda Plazak, Ron Pothast, Scott Ruhnke, Sanford Scharf, Gregg Thompson, Marc Travis, Kathy Williams, Barbara Woods, Lisa Andersen, David Tealhout, Judy Peters, Dean Lockett, Renee White, Nancy Haigh, Dean Lerner, John Sinski, Kent Hiller, Dalena Temple, Matt Oliver, Dan Broderick, and Lori Hanson

Agenda Item #1: Welcome and Introductions

The February 25, 1999 meeting were approved as submitted and have been placed on file.

Agenda Item #2: Information Technology Services

1. Linda Plazak shared information regarding data warehousing. ITS is offering additional upcoming sessions regarding what data warehousing is and how it benefits state government. ITS will be announcing the session dates, times and locations.

   Here are some highlights: In May, different vendors will show their data

   warehousing tools in a one day offering to focus on the business users with query

   tools. Later in the summer, there will be a session with a focus for the I.T.

   professionals on data modeling tools. Please contact Linda Plazak for additional

   information.

   Kip Peters began on March 31 as the Security Officer.

   Rich Varn, the State of Iowa’s new Chief Information Office, began on April 2. Rich will be joining the April ITMC meeting.

   Linda also provided an overview of the numerous legislative bills relating to I.T.

2. Glen Dickinson shared a summary of the expectations within the Legislative

   Oversight Committee’s proposed bill. The development of a transition team to form

   the new Information Technology Department to be effective 7/1/2000 with a report

   due to the Legislature on October 15, 1999. Also, a goal is to have a unified I.T.

   budget.

3. John Nimmo shared that ITS is offering a new TN3270 service. The contact in ITS is

   Russ Rozinek.

   ITMC

   March 25, 1999 Meeting Minutes

   Page 2

4. Lisa Andersen shared that on April 15, 1:30 – 3:00, a session will be offered on Advanced Technologies and Application Services. Gartner group will be hosting this event.
5. Jim Day shared when ordering PC’s and hardware, please be sure to ask the vendor for availability. Jim shared that he is aware of recent situations where items have not been in stock or readily available. Also, be sure to check the invoices as the configuration and set up changes are part of the contract – there should not be an additional charge for this.

Regarding leasing, Jim shared that the vendor must offer a lease and specify options. There is no residual value at end of lease. Goal: Renew stock at end of lease contract.

Agenda Item #3: Iowa Communications Network

Kathy Williams shared that the desktop calendar software has been received. Pilot installation to be the first week in April. ICN hopes to offer this service to others by mid-May, 1999.

Kathy shared there is no additional costs to the agency for the faxing service. However, there is a one time licensing fee per desk top - $35.00.

No decision has been made on whether there will be a charge for the calendar service.

Agenda Item #4: Request for Legislative Oversight Committee

(See attachment)

Agenda Item #5: Polk County Directory Offers

John Sinski, National Accounts Sales Manager, for the City Directory Division of Polk Multi-Dimensional Intelligence, shared information regarding their CD-ROM information solution to public and private sector clients. The handout was attached to the March agenda. John can be reached at 815/477-7530; fax is 815/477-9283; e-mail is johnsinksi@polk.com

Minutes prepared by:

Lorrie Tritch, Chair

DHS