Information Technology Management Committee
January 28, 1999
Meeting Minutes
Present: Rich Jacobs, Don Toms, Chris Pruess, Lorrie Tritch, Dave Arringdale, John Boccella, Dawn Connett, Harry Davis, Jim Day, Glen Dickinson, Bob Economaki, Harlan Hanson, Greg Hickman, Doug Kern, Linda Plazak, John Pommer, Scott Randolph, Jerry Reid, Sanford Scharf, Mary Tamasi, Diana Thompson, Delon Weuve, Barbara Woods, Erwon Erickson, Kent Hiller, Scott Huseman, Dalena Temple, Jeff Campbell, Matt Oliver (We recognize the sign-off sheet did not make it around the room, therefore, the attendance is not accurate.)
Agenda Item #1: Welcome and Introductions
Meeting minutes for November 19, 1998, were approved as submitted and have been placed on file. (There was no ITMC meeting in December.)
Agenda Item #2: Governor Vilsack's Information Technology FY 2000 Budget
Randy Bauer discussed the Governor's FY 2000 budget recommendations relating to I.T. In conjunction with this, Randy provided ITMC members with copy of the various technology projects for which funding had been recommended.
Randy also discussed the significance that Governor Vilsack was placing on management of I.T. and to be measured in ways other than the recommended appropriations. For example, the Governor has discussed and will be creating a new committee to assist in reviewing requests made for I.T. project funding. This review is intended to provide the Governor and the Legislature with the best information possible to assist in evaluation of these requests.
The Governor also intends to encourage city and county technology coordinating efforts through state funding. Providing state funds along with leadership is intended to insure that local governments are able to partner with the state in joint efforts to gain benefits from the use of technology.
A revision in the budgeting process as it applies to technology may also occur, however such planning is dependent on legislative input and the calendar. As a result, it is possible that the process may remain the same for another budget cycle.
Randy indicated he wished to make sure that the Department of Management and the Governor's Office benefited from and participated in the activities of the ITMC. In a discussion led by Lorrie Tritch on the possible means on how this might be accomplished the following ideas were identified.
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Agenda Item #3: Information Technology Services
The staff of the Office of Information Technology Services provided updates on several projects or activities.
Linda Plazak mentioned the rescheduling of the enterprise data warehousing session now scheduled for February 17 from 1:00 to 3:30 at Wallace Building Auditorium. Linda indicated that the desired audience would be a cross section of business and technology staff who are interested in learning more about data warehousing. Lorrie Tritch indicated that ITS had asked that ITMC provide members who might be willing to work on the issue of fostering an enterprise-wide approach to increased understanding of the potential of data warehousing applications and their benefits.
Dave Arringdale indicated that ITS had secured the services of Kip Peters as Enterprise Security administrator.
Jim Day indicated that PC contracts had been awarded to ten vendors and that agencies should be able to find out the names of the vendors from a "short contract" provided to each agency's purchasing staff. Jim also indicated that the contract called for a one year on site warranty for work within 48-hours and that each vendor was asked to serve as a first party leasing agent.
Jim also indicated that ASAP was awarded the contract for software.
Doug Kern indicated that standards for I.T. Security and Web page design were being placed on the ITS web page as they were approved. Doug also briefly reviewed the standards under development: Campus networking; data center computing platforms; desktop office software; and server standards.
Doug indicated that ITS would be initiating another inventory this spring to refresh the inventory of hardware and software that had been completed last year.
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Agenda Item #4: Information Sharing
A question was asked as to the status of the fax capabilities and the availability of the IowaHub. In the absence of staff from the ICN it was requested that ICN be asked to report on these items at the next meeting and ask for representative for each ITMC meeting and the duration of the meetings. A request has been submitted via e-mail to the ICN from Lorrie Tritch.
Item Agenda #4: Gartner Group (handout)
Dawn Cavanee spoke on the services available form the Gartner Group and the means of getting the most out of those services. For the current year the state will have eight services (one was added since the attached handouts were prepared.)
In addition to the advisory services, Gartner offers consulting, training and regularly prepared broad ranging information services which are described in the attachments.